Office of the Municipal Council, Bagha Purana
 

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Email: eomcbpa@gmail.com                                                                                                                                       Phone:- 01636-240432
            eomcbpa@yahoo.co.in                                                                                                                                    FAX:-                  241432

Office of the Municipal Council, Bagha Purana

 In compliance to section 4 of the Right to Information Act, 2005, the following manuals are     hereby framed for publicity:-
 
1)      The particulars of its organization, function's and Duties :-
Muncipal Council, Bagha Purana came into existence in 1978 vide notification no: 13(1) 78-USLG (3) –179(SPL) Dated 07-09-1978 as notified area committee. Now this Council become Class-II Municipal Council vide notification no: 10/4/07-1LG3/2091 Dated 11.06.2007.
According to the Census 2001 total population of this town is 21,611/- and its area is 4 Sq.Km
                          The working of this Municipal Council is as per Punjab Municipal Act,1911, Punjab Municipal Account Code 1930, Municipal work Rules 1978, instructions issued by Punjab Government from time to time. The Municipal election of present council was held during September 2005. There are 15 wards in the town. At present there are 15 elected member and one ex-officio member i.e MLA. Of the Bagha Purana Assembly Constituency in this Municipal Council, Bagha Purana.Detail of member’s & their wards are as under :-
 
Sh./Smt.
 
Ward No.
Category
Phone/Mobile No.
 
 
Darshan Singh Brar
Ex. Offico Member (MLA)
 
1
Ashok Kumar Mittal
President
9
Gen.
98145-04284
2
Jagseer Singh
vice pre.
14
S.C.
98153-40175
3
Harbans Kaur
Member
1
Ladies.
01636-242642
4
Vijay Kumar Sharma
Member
2
Gen.
98141-39512
5
Harpal Kaur
Member
3
B.C.
98141-77966
6
Meenu Bansal
Member
4
Ladies.
98147-58210
7
Bhupindar .k. Mittal
Member
5
Gen.
98553-00146
8
Nand Singh
Member
6
Gen.
98145-42043
9
Gurdev Kaur
Member
7
Ladies.
98556-15513
10
Jagdish Singh
Member
8
S.C.
98149-59075
11
Bimla Rani
Member
10
S.C.
01636-240773
12
Harchand Singh
Member
11
Gen.
98147-94438
13
Avtar Singh
Member
12
Gen.
98146-17586
14
Paramjeet Kaur
Member
13
Ladies.
98728-41255
15
Prithi Singh
Member
15
S.C.
98723-20085
 
According to Punjab Municipal Act 1911 the meeting of the council is held each month. The council passed the resolution for development activities and gives more basic amenities to the public. The resolutions are implemented by the office under the Act. The term of this committee is 5 years as depicted in Section 13(1) of the Punjab Municipal Act 1911.
 2 ) Powers and duties of its Officer and employees :-     
                 According to Section 50-B of the Punjab Municipal Act, 1911 the following functions and duties are being performed by this Municipal Council keeping in view its limited sources of income:The following duties have been assigned to the officers and employees of this Municipal Council : -
                                                   I.            The preparation of plans for economic development and social justice.
                                                  II.            Urban planning including town planning.
                                                III.            Regulation of land-use and construction of building.
                                                IV.            Road and bridges.
                                                 V.            Water Supply for Domestic, industrial and Commercial purposes.
                                                VI.            Public Health, Sanitation conservancy and solid waste management.
                                              VII.            Urban forestry, protections of the environment and promotion of ecological aspects.
                                             VIII.            Safeguarding the interests of weaker sections of society, including the handicapped and mentally retarded.
                                                IX.            Slum improvement and up gradation.    
                                                 X.            Urban poverty alleviation.
                                                XI.            Provisions of urban amenities and facilities such as parks, gardens and playgrounds.
                                              XII.            Promotion of cultural, educational and aesthetic aspects.
                                             XIII.            Burials and Burial grounds, cremations, cremation grounds and electric crematoriums.
                                            XIV.            Cattle pounds and prevention of cruelty to animals.
                                              XV.            Vital statistics including street lighting, parking lots, bus stops and public conveniences.
                                            XVI.            Regulation of slaughter houses and tanneries.
                               
A.              Power of President : -                                                                                                                           
                                                   I.            To call the meeting every month of the Council as provided in section 25 of the Punjab municipal act, 1911.                                                       
                                                  II.            To preside over the meeting as provided in section 28 of the Punjab municipal act, 1911.    
                                                III.            To decide any motion by second or casting vote in case of equality of votes as provided in section 29 of the Punjab municipal act, 1911.                               
                                                IV.            President has the extra ordinary powers in case of emergency as provided in section 35 of the Punjab Municipal Act 1911 can be used for the execution of any work and can direct to pay its expenditure out of the municipal fund but it should be laid down in the next meeting of the committee.                      
                                                 V.            To sign all the cheques for making payment out of the municipal fund along with the executive officer as per provisions contained in rule XII-4(1-A) of the Punjab municipal account code.1930.                                               
                                                VI.            To accept the tenders as contained in rule XIII.4 of the Punjab Municipal account code 1930.                                                                                 
                                              VII.            President has the power to sanction non – refund able and final payment of G.P.F. to all the employees as per appendix B appended to the Punjab Municipal Employees pension and General Provident Fund Rules,1994.
                                             VIII.            To countersign all T.A. Bills as per Rule XII 10(3) of the Punjab municipal account code, 1930.              
                                                IX.            The President every year in the month of April, shall record his opinion about the working of the employees of the committee in their character sheets.                                                  
 
B.         Powers and duties of Vice President :-              
Under the control of President of when the President is absent from Municipal Council, the Vice President may exercise these powers.
                                                                                      
Responsibilities and duties of Authority
C.            Executive Officer :-                        
                                                I.               He is the principal Executive Officer of the Committees as per rule 3 (1) of the Punjab Municipal Executive rule 1976.
                                               II.               To sign cheques of Municipality along with President as contained in rule XII . 4 (I-A) of the Punjab Municipal Account code 1930.
                                             III.               Financial Powers as delicate by the committee.
                                             IV.               To prepare annual Budget as per rule 11 . 2 of the Punjab Municipal Account code 1930.    
                                              V.               The Executive Officer shall be responsible for the general control of the municipal office.   
                                             VI.               The Executive Officer shall be competent to transfer any employee from one branch of another in the Committee.                                                   
                                           VII.               All communications addressed on behalf of the Committee to the State Government or the Government Officers shall be signed by the Executive Officer.                           
                                          VIII.               The Executive Officer shall be responsible for carrying out, either himself, or under his orders, all auctions for the disposal sale, lease or otherwise of Municipal property.
                                             IX.               Every year in the month of April the Executive Officer, shall record his opinion about the working of the employees of the committee in their Character sheets.                                 
                                                                             
D.           Power and duties of Inspector :-                                                                              
                                                I.               He performs his duties in field/office under the instruction of Executive Officer.
                                               II.               Power vested by Punjab Municipal Account Code 1930 for the purpose of Taxation.
 
 
 
 
E.            Power and duties of Sanitary Inspector/Supervisor :-                                                                                    To supervise the sanitation works, sewerage and disposal works.                                        
F.             Power and duties of Asstt. Municipal Engineer :-                                                                            
                                                I.               To check and supervise the development works, building constructions, maintenance of development Works.   
                                               II.               To sanction technically all the estimates upto Rs. 5.00 lakh as per provisions of the rule of the Punjab Municipal Works Rue 1978.
                                             III.               Prepration Preliminary plan etc. as per rule of the Punjab Municiapl Works Rule 1978.         
                                             IV.               Power vested in the Punjab Municipal Works Rules 1978.                                            
                                              V.               Power vested in the Building by laws of M.C, Bagha Purana.                                                         
G.           Power and duties of Junior Engineer :-                                                                                              
                                                I.               To check and supervise the development works, building constructions, maintenance of development Works
                                               II.               To sanction technically all the estimates upto Rs. 1.00 lakh as per provisions of the rule of the Punjab Municipal Works Rue 1978.
                                             III.               Prepration Preliminary plan etc. as per rule of the Punjab Municiapl Works Rule 1978.         
                                             IV.               Power vested in the Punjab Municipal Works Rules 1978.                                            
                                              V.               Power vested in the Building by laws of M.C, Bagha Purana.          
                                   
H.           Power and duties of Accountant :-                                                                                                     
                                                I.               All works related to Accounts of M.C.Bagaha Purana(To conduct and supervise)                      
                                               II.               Power and duties of Clerk : - Record/files of each branch of Municipal Council kept and maintained by related branch clerk.                                                                                                           
                                             III.               He performs his duties in field/office under the instruction of Executive Officer.    
                                                                   
3) The Procedure followed in the decision making process including channels of supervision and accountability : -                                                                               
                                                I.               General Principles: - M.C. Bagha Purana shall observe such general principles of administration as are followed in the department of the State Government.        
   
                                               II.               Channel of Correspondence with Government: - M.C. Bagha Purana shall correspond with the State Government through the Deputy Director, Local Govt. Ferozepur  and the Council may in an important case, send an advance copy of its communication to the State Government or the Director ; as the case may be.     
 
                                             III.               Language in which Business is to be Transacted, Proceedings Recorded and Notices Issued:- Punjabi Language in Gurumukhi script.   
   
                                             IV.               Administration of Oath or Affirmation of Allegiance :-
 
a.                 An oath or affirmation of allegiance under Section 24 shall be administered by the Deputy Commissioner or any other Gazetted officer appointed by him in the case of a newly appointed or newly elected member of a committee and by the Chairman of the meeting in other cases.
b.                The administration of the oath or affirmation under sub-rule (1) shall be recorded as a part of the proceedings in the minutes of the meeting.
 
                                              V.               Members not to take part in proceeding in certain cases :-No member of the committee shall be present or vote at or take any other part in any proceeding of a committee or sub-committee relating to a matter in which such member, either of his parents, or descendants of such member, or descendant of any parent of such member, or descendant or parent of the husband or wife of such member or descendant of such parent last referred to has a direct or indirect interest.
 
                                             VI.               Certain persons not to be appointed :- No person who is relation of any member of the committee in any of the manners specified in Rule 7 shall be appointed an officer or servants of, or enlisted as a contractor for undertaking any contract for such committee, without the previous sanction of the Regional Deputy Director, Local Government.
 
                                           VII.               Consideration of matter in meeting :- No matter shall be included in the agenda of a committee or sub- committee nor be discussed at any such meeting which is not connected with the functions and duties of the committee  as prescribed by the Act and it shall be the duty of the President or of the presiding member of any such matter :                                                Provided that the President or the presiding member any permit inclusion and discussion of any matter which appears to him to be in the public interest and not in any way likely to impede the administration or to promote or encourage lawlessness, or cause communal discord, or to be for any other reason undesirable.
 
                                          VIII.               Recording of minutes: - Minutes of proceedings at each meeting of a committee shall be drawn up and recoded in a book in form 1.
 
                                             IX.               Publication of minutes of meetings:- An abstract of minutes of each meeting of a committee shall be affixed at some conspicuous place accessible to the public at the place of meeting of the committee and a copy of such abstract shall be supplied to the manager of every newspaper which is published within the limits of the district in which the municipality is situated.
                                              X.               Publication of notices :-
a.                 In every case in which a notice is to be given by the committee in exercise of the powers conferred or in discharge of an obligation imposed by the Act or by any rule or bye- law made there under such notice shall be published in Form 2, duly filled in, in the following manner for the purpose of inviting objections and suggestions from the public, namely :-
a.       Such notice shall be published by proclamation.
b.       A copy of such notice together with the copy of the matter to be published shall be affixed at some conspicuous place accessible to the public at the place of meeting of the committee for a period of not less than thirty days.
c.        The notice shall be displaced on the notice boards set up for this purpose within the limits of the municipality.
d.       A copy of such notice along with a copy of the matter to be published shall be sent to the editor of the newspaper having vide circulation in the locality, to be selected by the committee for the purpose. The editors of the newspapers so selected shall be addressed as in Form 3.
e.       Every notice shall specify a date which shall not be less than thirty days from the date of its publication by which objections or suggestion by the persons interested should be submitted to the Secretary or Executive Officer, as the case may be, of the committee.
b.                (1) Simultaneously with the publication of the notice in respect of a town planning scheme under the proviso to clause (d) of sub- rule (1) the committee shall serve a notice on
a.        Every person whom the committee has reason to believe, after due enquiry to be an owner of such immovable property as is proposed to be included in the said town planning scheme.
b.       The occupier of such immovable property as is proposed to be included in the said scheme.
 The notice referred to in clause (a) shall-
(i)    State the number of town planning schemes proposed for the area.
(ii) Require such person if the objects to the said scheme to state his reasons in writing within a period of thirty days from the date of the service of the notice.                                         The notice referred to in clause (a) shall be signed by the President or the Administrator, as the case may be.
c.                 When any proposal by a committee the notice whereof is required to be published in the manner specified under sub rule (1) is forwarded for sanction and confirmation to the appropriate authority it shall be accompanied by a statement that the provisions of sub rule (1) have been duly comply with
 
d.                Publication of proposals to impose taxes or to make rules or bye- laws :-
In every case in which a committee proposes to –
                                                i.               Impose any tax under Section 61, or
                                               ii.               Make any bye- law under the Act it shall give notice of its intention in the manner prescribed in Rule 12 for the publication of public notices.
e.                When any such proposal is submitted for sanction or confirmation to the appropriate authority, it shall be accompanied by a statement that the provisions of the sub- rule (1) have been complied with.
 
                                             XI.               Fees for notices under sub- section (2) of Section 80 :-  
The fee leviable for a notice for a notice of demand served under sub- section (2) of Section 80, whether the notice is served through registered post or through a process server of the committee, shall be the postage charges, payable for a registered letter from time to time.
 
                                           XII.               Submission of annual returns, statements and reports :-
a.                 Every committee shall as soon as possible after the close of each financial year, prepare in such form as may, from time to time be specified by the Government, return relating to the constitution of the committee, the account of its income, expenditure, balances and liabilities or any other matter, together with report on the working of the committee
b.                One copy of the return so prepared shall be submitted to the Regional Deputy Director, Local Govt. by the 15th day of May in each year.
 
                                          XIII.               Removal of Members, President or Vice- President :-
a.                 The letter containing reasons for the proposed removal of a member, President or Vice- President, required to be issued under Section 16 Section 22 shall be served on that member, President or Vice- President, as the case may be, through a registered post direct by the State Govt. with a copy thereof to the Regional Deputy Director, Local Govt. with an advance copy, thereof, together with attested copies of the document accompanying it, if any, to the Secretary to Govt. of Punjab, Department of Local Govt., Housing and Urban Development so as to reach him, within a period of twenty- one days of the date of dispatch of the said letter by the registered post.
b.                The Regional Deputy Director, Local Govt. shall forward the explanation with his comments, if any, direct to the Secretary to Govt. Punjab, Local Govt. Department within a period of fourteen days from the date of receipt of the explanation under sub- rule (1).
c.                 Where a member, President or Vice President, as the case may be does not submit the explanation within the specified period, a report to that effect shall be made by the Regional Deputy Director, Local Govt. to the Govt.
 
                                         XIV.               Character verification :- No person shall be appoint as an officer or servant by any committee unless his character and antecedents have been verified before hand : 
    Provided that in the case of appointment to a temporary vacancy required to be made urgently, a person may be appointed in anticipation of verification of character and antecedents in accordance with the instructions applicable to such appointments under the State Govt.
 
5)        The rules, regulations, instructions, manuals and records, held by M.C. Bagha Purana or under its control or used by its employees for discharging its functions :-
                                            I.                  The Punjab Municipal Act, 1911.
                                          II.                  The Punjab Municipal (Executive Officer) Act, 1931.
                                        III.                  The Punjab Public Premises and land eviction Act.
                                        IV.                  The Industrial Dispute Act.
                                          V.                  The minimum Wages Act.
                                        VI.                  The Right to Information Act, 2005.
                                      VII.                  The Punjab Plastic Carry bags (Manufacture, usage and disposal) Control Act, 2005.
                                    VIII.                  The Municipal Solid Waste (Management and Handling) Rules, 2000.
                                        IX.                  The Municipal Account Code, 1930
                                          X.                  The Punjab Municipal Election Rules, 1994
                                        XI.                  Delimitation of wards of Municipalities Rules, 1972
                                      XII.                  The Punjab Municipal Works Rules, 1978
                                    XIII.                  The Punjab Municipal General Rules, 1979
                                    XIV.                  Rules framed under section 240 of the Punjab Municipal Act, 1911
                                      XV.                  The Punjab Municipal Services(Recruitment and condition of services) Rules, 1975
                                    XVI.                  Accountants of the Committee(Examination) Rules, 1979
                                  XVII.                  The Punjab Municipal Safai Karamchari Service Rules, 1984
                                XVIII.                  The Punjab Municipal Employees(class IV) Service Rules,1986
                                    XIX.                  The Punjab Municipal (Executive Officer) Rules, 1976
                                      XX.                  The Punjab Municipal Employees Pension, Gratuity and General Provident Fund Rules, 1994
                                    XXI.                  The Punjab Civil Service Rules Vol. I, II and III
                                  XXII.                  Bye laws framed by the M.C. Bagha Purana from time to time.

 
6)                      A statement of the categories of documents that are held by it or under its control :-                                                                                                               
Form No.
Description
Period
G.1
Budget
One Year
G.2
General Cash Book
To be retained permanently
G.3
Classified Abstract
10 year
G.4
Monthly Account
10 year
G.8
Receipt
3 year
G.9
Challan for remittance to office
3 year
G.12
Permanent Advance Account
3 year
G.13
Contingent Bill
3 year
G.14
Establishment Check Register
10 year
G.18
Travelling Bill Allowance
3 year
G.19
T.A. Check Register
3 year
G.23
Acquaintance Roll
35 year
G.25
Register of Deposits
To be retained permanently
G.26
Register of Investments
To be retained permanently
G.28
Register of stamps
3 year
G.29
Stock Register
10 year
G.31
Register of Immovable Property
10 year
G.32
Register of suits
10 year
TS.1
Assessment Register
10 year
TS.2
Register of Assessment objection
3 year
TS.5
Demand and Collection Register
10 year
TS.7
Tax Bill Book
3 year
MW 1
Estimate of work
3 year
MW 4
Tender Form
3 year
MW 5
Work Order
3 year
MW 6
Muster roll
3 year
MW 7
Measurement Book
3 year
MW 8
Ist and Final Bill for works
3 year
MW 9
Running Bill for Works
3 year
MW 10
Final Bill for works
3 year
MW 14
Register of Municipal works
3 year
MW 15
Contractor Ledger
3 year
PF 1
Provident Fund Ledger
10 year
PF 3
Provident Fund Bill
3 year
PF 4
Provident Fund Account
10 year
 
Register of proceedings
To be retained permanently
 
Receipt Register
To be retained permanently
 
Dispatch Register
To be retained permanently
 
Cheque Book
10 year
 
Register of attendance of Member
10 year
 
Attendance Register
10 year
 
Repair Register
3 year
 
7)                      The particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or administration thereof :-                         
As and when any new Tax is imposed, bye laws or rules are framed objections and suggestions are invited from the general public and after taking into consideration the suggestions and objections final decision is taken by the M.C. Bagha Purana.                                                                                                                                                                                                                                                                                                                                                                              
8)                      A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the  minutes  of such  meetings are  accessible for public :-
M.C. Bagha Purana vide its resolution No.80 Dated 23-2-2007 has constituted a sub committee consisting of the following 2 members of the committee for the finalization of settlement of lists for the purpose of House Tax as envisaged in section 66 of the Punjab Municipal Act,1911. The proceedings of the sub committee are open and accessible to the public.
                                            I.                  Sh.Avtar Singh
                                          II.                  Sh.Jagseer Sing
Municipal Council Bagha Purana vide its resolution no: 67 dated 17/11/2006 has constituted a sub-committee under the chairmanship of Sh. Ashok Kumar Mittal President with 3 other members of the committee for the finalization and settlement or taking water supply system from W/s & Sewerage Board Bagha Purana. The proceedings of the sub-committee are open and accessible to the public.
1.       Sh. Ashok Kumar Mittal Chairman
2.       Sh. Harchand Singh
3.       Sh. Jagseer Singh
4.       Sh. Nand Singh
 
In this connection MC Bagha Purana has take over water supply system from Water Supply & Sewerage Board Moga, in July 2007.
9)                      A Directory of its Officers and Employees
 
Sr No
Name
Designation
Work
Contact No
 
 
 
 
 
1
Ramesh Sachdeva
Executive Officer
Principal In charge
98786-63786
2
Bipan Kumar
Inspector
Inspection In charge
9417653871
3
Jaimal Khan
S I
Sanitation
9417714486
4
Rajesh Sharma
J.E (Add.Charge)
Development
9888267001
5
Parshotam Bansal
Accountant
Accounts
9417916895
6
Mangal singh
clerk
Cashier/oct collect
94172-18390
7
Major singh
Jr asstt
Accounts Branch
9855437583
8
Gurmail singh
Jr asstt
Building branch
98143-07954
9
Gurprem singh
Jr asstt
Works section
98146-09769
10
Balwant singh
clerk
Street light
98145-11143
11
Ranjeet kumar
clerk
Sanitation
01636-241860
12
Harmesh kaur
clerk
Death birth/Rect.Dis
01636-240969
13
Sohan singh
clerk
Water Rate
98881-40392
14
Harnek singh
Clerk
Water Rate
98721-81669
15
Surjit singh
Clerk
Water Works
------------------
16
Jaswant singh
Jr asstt
Water Works
01636-243599
17
Mohinder singh
Jr asstt
Entertainment tax
98141-58967
18
Harbans lal
Jr asstt
Advertisement tax
9814243588
19
Harchand singh
Clerk
License fees
98146-62916
20
Charanjeet singh
Jr asstt
License fees
98142-99543
21
Sampuran singh
Jr asstt
House Tax
01636-243908
22
Paramjeet singh
Jr asstt
License fees
01636-242327
23
Bhagwan Dass
clerk
Bus Adda Fees
----------------
24
Teja singh
clerk
Bus Adda Fees
01636243263
25
Gurmail singh
clerk
S J S R Y / B P L
98142 99637
26
Manjit singh
clerk
SDM/Elec. Office
9914265148
27
Barjinder singh
clerk
SDM/Elec. Office
93572-78530
28
Baldev singh
Jr asstt
SDM/Elec. Office
9872354516
29
Dev daman kumar
Jr asstt
SDM/Elec. Office
98157-62598
30
Simerjit singh
clerk
SDM/Elec. Office
9814252491
31
Jaswinder singh
L. A
Advocate
98141-78186

10)                  The Monthly Remuneration  received by each of its Officer's and Employees, including the system of compensation as provided in its regulations :-
 
Sr.No.
Post
Remuneration
Pay Scale of Rs.+Allowances given by Govt. time to time            
1
Executive Officer
7000-10980
2
Asstt.Municipal Engineer.
6400-10640
3
Junior Engineer
5800-9200
4
Accountant
5800-9200
5
Inspector
5800-9200
6
Jr.Asstt.
4020-6200
7
Clerk
3120-5160
8
Tractor Driver
3120-5160
9
Pump Operator
2520-4140
10
Fitter Coolie
2520-4140
11
Baildar/Mali
2520-4140
12
Peon
2520-4140
13
Chownkidar
2520-4140
14
Sweepar/Sewerman
2520-4140
15
Mate/Jamadar
2520-4140
 
11)    The Budget allocated to each of its agency, including the particulars of all plans, passed expenditure and reports on disbursements made :-
Passed Budget of Income and Expenditure for the year 2008-09 :-
(Rs.In Lacks)
Passed Budgeted Income
Passed Budgeted Expenditure
Sr. no
Particulars
Amount
Sr.No.
Particulars
Exp.
Amount
1
Octroi
110.00
1
Establishment
 
97.50
2
Water Rate
15.00
2
Contingency
 
 
3
Octroi on Elect.
10.00
1
Stationery
0.50
 
4
Bus Adda Fee
16.00
2
Electricity Bill
1.10
 
5
Bus Adda Stall fee
6.50
3
Pol/HSD
1.50
 
6
House Tax
40.00
4
Telephone Bill
0.40
 
7
Excise Duty
100.00
5
Uniform
0.50
 
8
Building Fee
08.00
6
Computer charges
0.50
 
9
Entertain/Show Tax
0.20
7
Others
2.00
6.50
10
Advt. Tax
0.20